CONCESSIONS

FORMS DUE WEDNESDAY, OCTOBER 9, 2024

We offer concession pre-order forms for SVMI 2024 available to participating bands. Orders must be sent in by Wednesday, October 9, 2024 to cleeper@harrisonburg.k12.va.us  Payment should be submitted in the form of one check at registration on the day of the event made out to the HARRISONBURG BAND BOOSTERS CLUB.  Please try to take advantage of this as it will allow your students to avoid long lines at concessions. Concession pre-order pickup location is available here.  Please follow THIS LINK for the order form. 

 

PRELIMINARY EVENT/ FINALS EVENT

All ensembles will be performing in our preliminary event within their respective classes.  Classes have been fairly balanced based on the registrants for this year’s event.  You might be in a higher class than you are used to.  This is due to the large number of similarly sized bands at SVMI.  After the preliminary awards, we will bring the directors of the class winners (5 bands) and the next four highest scores as wildcards to the track to draw for performance order for finals.  The wildcard representatives will draw for first four performance spots, the five class winners will draw for the final five performance spots. Finals Awards will be at ~9:45pm.  

Standard schedule link Logistical Schedule Link Finals Schedule 

 

AWARDS/EXHIBITION

At the conclusion of preliminary performances, there will be an exhibition performance by the Rock City Regiment. We will then hold our prelims awards ceremony.  We will then have a quick turnaround for the finals portion of the event.  Upon conclusion of finals, we will hold our finals awards. 

 

ADJUDICATORS 

We’re excited to bring in a great group of adjudicators, with various backgrounds, arranged through the VMBC. 

• Carl Bly, Brianna Gatch, Nick Snead, Chris Foster, Jason Derting, Doug Casteen, Tommy Doss, Andrew Barberi

 

WATER STATIONS

For prelims, we will have water stations available at the warm up area, at the top of the hill entering the stadium, and after your performance.  For finals we will have the hill and post performance stations open. Please encourage your students to stay hydrated throughout the day.  

 

CONCESSIONS

Our wonderful band boosters concessions will be available, so please eat with us! (Menu includes: burgers, hot dogs, chicken sandwiches, nachos, pizza, various specials, etc.)  Please take advantage of our pre-order plan.  Please do not tailgate, grill, or bring in outside food. As this event is a fundraiser for our program, encourage your students to eat at our concession stand.  

 

SPECTATOR TICKETS 

Tickets are available at the gate & also online here.  General admission tickets are available online or at the gate on the day of for $10.  Student/ Seniors tickets may be purchased at the gate only for $5.  Children 5 and under are free. 

 

FACILITY MAP 

An SVMI facility map is available here. 

 

VIDEO PASSES

A roped off area will be provided to the left of the pressbox (looking at the pressbox from the field) for a videographer provided by each band. A video pass will be provided in the registration packet for this person to have when utilizing this area. 

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REGISTRATION

Registration will be located at the front loop of the school building (between the two stop lights on Garbers Church Road). Wristbands will be given to staff, chaperones, pit crew and performers (anyone arriving with the buses and equipment vehicles). All others will need to purchase tickets at the gate. From this point the registration coordinator will direct you to your parking location. Please do not have vehicles that are not buses or equipment trucks in the band parking area. We will be limited in available space. We may ask your equipment vehicles and/or buses to relocate after your performance to a nearby lot if we are lacking in parking space. 

 

PARKING

Bus and equipment vehicle parking will be located on the south side of the school (for most bands) by the tennis courts.  This is conveniently close to the warm up.  Spectator parking will be located on the North side of the school closest to the stadium. Pit Equipment transport trailers are available for each band.  Equipment vehicles/ buses may be asked to move after your performance. 

 

GUIDES

Student Guides will be assigned to each band. They will meet you at registration when your buses pull into the front loop and will be available to assist you throughout your time on campus. They will check in with you if you make finals, but will not remain with you throughout finals. 

 

WARM UP

Each band will be assigned a warm up area prior to their prelims performance.  Please use this space in your scheduled time slot.  If you would like to do a visual warmup prior to this, please find a patch of grass not within the official warm up areas.  For finals, we will use an open warm up format. Please be respectful of each other. Multiple bands *can* fit in the warm up areas used during prelims.  Front Ensembles may warm up next to their equipment vehicles in the equipment lot, as long as the flow of traffic is maintained for vehicles.  

 

FIELD ENTRY/ EXIT

Field entry will be on the bottom right corner (Side B/Stage Left) facing the field from the press box. Field exit will be the top left corner (Side A/Stage Right) facing the field from the press box. A map is located at this link. 

 

DIRECTOR/ STAFF/ DRIVER HOSPITALITY 

We offer a highly popular hospitality tent for directors, staff, and bus drivers! It is conveniently located near the field for easy viewing of performances.  Looking at the field it will be in the back left corner (Side A), accessible along the path from the visitor bleachers as shown on map.

 

CHANGING ROOMS/ RESTROOMS

Restroom areas will be available in our building on the bus parking side of the complex for changing.  Please be quick during this process. Please make every effort to arrive dressed in your uniforms if you are local so we can limit those inside the building. Our changing areas are not very spacious, so we need to limit this use as much as possible. 

 

JUDGES COMMENTS

Judges' comments will be available on Competition Suite this year.   Correspondence should come from VMBC regarding access.

 

TRAVEL SUGGESTIONS

You can utilize exit 251, 247,or 243 to access Harrisonburg High School. Our address is 1001 Garbers Church Road, Harrisonburg 22801.

 

INCLEMENT WEATHER OPTIONS

SVMI occurs rain or shine. If necessary, an indoor stand still experience may be offered and the finals portion of the event may be suspended in that scenario. If field conditions are deemed unsafe, but weather is clear, an outdoor standstill performance may be utilized. 

 

Scenario 1: Clear Skies, Safe Field Conditions 

• Normal onfield performance! 
   

Scenario 2: Clear Skies, Unsafe Field Conditions 

• OUTDOOR STANDSTILL ON TRACK PLAN 

• Most FAQ items on pg 1-2 apply in this scenario 

• Map for an outdoor standstill on the track 

 

Scenario 3: Rainy Day? Indoor Standstill 

INDOOR GYM STANDSTILL PLAN  

• Guards will have 15 minutes of the warm up time for stretching outside our multipurpose room and 15 mins to warm up in the multipurpose room.(They will enter the building with you and then be taken to their warm up space from your warm up room and you will not see them again until your performance.)   

• Bands will either warm up in the band room or in the auditorium. 

• Pit equipment vehicles will unload right outside of the pit staging area and be moved directly to the gym from there for your performance.  You will need to keep your driver with your equipment vehicle.  

  • Double Door entrance dimensions into the gym for equipment __________

• Make every effort to arrive dressed in uniform to make the flow smoother. 

• You will still check in at the front loop of the school with all buses/ trucks to be directed to the correct areas. 

• There will be a drum major podium at the front center for use by all. 

• Indoor Maps (Gym/ Building Flow/ Equipment Vehicle Unloading)