Director Info for Showcase of Bands
Logistical Schedule - TBD
Directors Information / Reminders
Pride of Herndon welcomes you to the 2023 Showcase of Bands!
Check-in/Registration: Please check in with the registration volunteer upon your arrival. Enter the campus at the 2nd entrance to Door 10.
Arrival: Your band should arrive 1 hour and 45 minutes prior to your scheduled performance time.
Warm-Up Areas: There are 5 warm-up areas that will be assigned upon check-in.
PIT Parking: PIT vehicle parking is on the East Side of the school. Parking volunteers will direct your vehicles upon arrival.
Bus Parking: Buses will be parked on Bennet Street or offsite at Adams Center. Registration volunteers will direct you to the appropriate location.
Gate Time: Your band must be at the band entrance gate 10 minutes prior to your scheduled performance.
Field Surface: Turf
Awards Ceremony: There will be two Awards Ceremonies. Drum Majors and/or Band Representatives should assemble for the Awards presentation at the band entrance gate before the last band performs in their respective half of the event (see schedule).
Concessions: Concessions will be available in the stadium during the event.
Tickets: Admission is $10. Children 5 and under are free. Credit Cards are accepted.
Feeding your Band: Due to local ordinances no tailgating or grilling of any kind is permitted on the campus or in the surrounding area.
Rain Plan: In the event of inclement weather VMBC and the Herndon Event Coordinator will contact directors with delay, standstill, indoor performance, or cancellation scenarios.
Staff/Adult Access into Stadium: You will receive a Band Director Badge and your instructors and PIT crew will be hand-stamped upon arrival for entrance into the stadium. All other adults must purchase a ticket to enter the stadium as a spectator. Students will not be stamped since they will enter the stadium as a group and are usually wearing show shirts.
Entry to the Stadium Following the Performance: Your band members are invited into the stadium after their performance free of charge. Entrance for band members in uniform, or in a group if out of uniform is through the main gate. While in the stadium, the band members are to sit in groups, with appropriate supervision. Please remind your students to be respectful of other audience members as well as the bands performing on the field.
Spectator Parking: Spectator Parking is limited due to construction. Parking is on the West side of the school, across the street at the Herndon United Methodist Church, and in the surrounding neighborhoods.
Restrooms: Restrooms are located through Door 10 and at Door 6. Portable restrooms will be available in front of the school and outside the stadium at the back of the school.
Video: You may send one designated adult to the press box to videotape your own show.
Please explain these guidelines to your staff, students, and supporters prior to the event.
We appreciate your cooperation!
Check In / Warm-up Areas
When you check in:
Let us know if you will be leaving directly after your performance – this will affect your bus parking.
You will be assigned a warm up area.
Your band will be assigned a guide to stay with your group through performance.
Your band will exit the bus and follow the guide to the gym or the auditorium to store their personal items and then return to the warm up area. Students will not have access to the buses again until after the awards ceremony.
Your buses will be given parking information.
Pit will warm-up separately from the rest of the ensemble. Please see the attached map.
Warm up areas are close together. Please be considerate of other groups if you spread out.
You can send your guard and/or drumline across the street to the church grassy areas if you would like to do so. Please note – if you do go to the church – there must be absolute silence 5:15pm – 6:30pm. Please adhere to this restriction as the church graciously works with us and we must honor their direction.
There will also be areas (marked in orange above) where guard and/or drumline may practice.
There will be no room for marching practice.
When your performance is over:
Please proceed to the gym or auditorium to retrieve your personal items and return to the stadium. You may leave cases and instruments behind and retrieve them after awards.
When awards are over:
Please proceed to the gym or auditorium to retrieve your personal items and volunteers will direct you through the school to the buses in the front of the school.
Your patience and flexibility is appreciated as we undergo renovations. Our volunteers will do everything they can to make this day as smooth and enjoyable as possible!